Personal Information
When you submit any personal information to CPS over the
Internet, CPS will use encryption technology designed to
protect personal information. Once CPS receives your personal
information, it is posted in a secured database that is
accessible to you through use of your password. You are
responsible for keeping your password confidential and you
will be solely responsible for all uses of your password,
even if such uses were not authorized by you. If you become
aware of any unauthorized use of your password, you are
responsible for contacting CPS to request deactivation of
your password. You may be given the opportunity to select
a “remember password” function on the
Website. If you select that option, your password will thereafter
be automatically identified when you access the Website;
you may then access your personal information without re-entering
your password. This means that anyone with access to your
computer may have access to your personal health information.
You alone are responsible for controlling access to your
computer and for preventing unauthorized access to your
personal information.
This Privacy Policy is designed
to inform you about CPS's practices regarding collection,
use, and disclosure of information that may be provided
via this site. Please be sure to read this entire Privacy
Policy carefully before registering with, utilizing or submitting
information using CPS.
We believe that in order to earn your
confidence, it is essential to utilize personal information
responsibly. This Privacy Policy is designed to tell you
about our practices regarding collection, use and disclosure
of information that you may provide via this site.
What Information Does CPS Collect?
CPS has been designed to only disclose your personal information
to facilitate your use of the services and for eyecare Professionals
to supply a higher quality of eye health care and personalized
information to CPS by providing you with newsletters and/or
relevant educational information via the Internet. CPS will
collect certain information about you and maintain and store
it on behalf of the board of directors. The personal information
we receive and maintain about you will be used to facilitate
your use of the services.
As described in the next section, CPS will not and cannot
disclose personally identifiable information about you to
any third party
Registration and Contact Information
When you register to use the CPS Services, you will be required
to provide certain information, including your name, address,
email address, phone number . This information is used to
ensure the relevance and appropriateness of information
sent to CPS and to provide current contact information.
Communication
CPS communicates to registered eyecare Professionals by
providing them with updated eyecare content. It is the discretion
of the eyecare Professional whether to disseminate the content
to an CPS registered Patient(s). CPS also periodically contacts
registered CPS members via telephone or email to obtain
feedback on issues affecting CPS.
Sharing of Information
CPS has no access to any of your personal information. CPS
does not share, sell, or rent your e-mail addresses to outside
third parties. Anonymity is supported wherever possible.
Disclosure of confidential information will occur only if
required to do so by law. If there is such a requirement,
CPS will endeavor to provide affected persons with an opportunity
to challenge such disclosure through legal means.
Collection or Use of Aggregate Data
CPS will on occasion assemble aggregate data for use by
interested third parties. This information includes non-personally
identifiable data collected from individuals or groups of
individuals regarding such things as demographic information,
preferential information, and system usage information.
This information will be processed so that no uniquely identifiable
information regarding a particular individual can be interpreted
or distributed to an outside party.
Retention of Data
CPS retains data collected from a Patient subscriber indefinitely
provided that you are a registered CPS .
E-mail News / Personal Web Page
Upon registering with CPS, CPS will be asked to provide
certain information, such as his/her e-mail address, preferences
for certain kinds of information and other forms of demographic
details. This specific data will not be shared with third
parties, but will be used to provide the Patient with customized
information chosen by the Patient’s eyecare Professional
based upon the Patient’s selected interests and preferences.
Passive Information Collection/Use
of Cookies
As users navigate through a Website, certain information
can be passively collected (that is, gathered without your
actively providing the information) using various technologies
and means, such as Internet Protocol addresses, cookies,
Internet tags, and navigational data collection. We use
Internet Protocol (IP) addresses on this site. An IP Address
is a number assigned to your computer by your Internet service
provider so you can access the Internet; it is generally
considered to be non-personally identifiable information,
because in most cases an IP address is dynamic (changing
each time you connect to the Internet), rather than static
(unique to a particular user's computer). We use an IP address
to diagnose problems with our server, report aggregate information,
determine the fastest route for your computer to use in
connecting to our site and administer and improve the site.
CPS uses cookies to personalize each individual user’s
‘Meye Homepage’ and to save users time when accessing
the Services. A cookie is a small text file containing a
unique identification number that is transferred from a
Web site to the Patient’s computer hard drive. Usage
of a cookie is in no way linked to any personal or personally
identifiable health information but is designed to recognize
a user’s authentication and personalize the CPS site.
Cookies allow us to enhance your experience while using
CPS through improved interactivity, customization of information,
efficiency and download speeds to the user’s computer.
Cookies are considered standard practice for most sites
operating on the web. A cookie cannot retrieve any other
data from the hard drive, pass on a computer virus or capture
a user’s e-mail address. For more information regarding
accepting cookies, please refer to the browser's help menu.
Security
The CPS servers are housed in a well monitored and secure
data centre where strict authentication is mandatory to
access CPS’s servers and related technology. Moreover,
data protection mechanisms, security layers and data encryption
measures have been implemented to prevent unauthorized access.
As part of the registration process, your password protected.
CPS also encrypts the password within its database. It is
important for you to protect his/her password and computer
from unauthorized access. When you submit personal information
to the secure areas of the CPS web site, we encrypt it using
Secure Sockets Layer (“SSL”), a software encryption
technology. Encryption is the industry standard means to
protect information against unauthorized access and modification
once it is stored in the database.
CPS takes reasonable steps to protect
your personally identifiable information as the user transmits
information from his/her computer to our site and to protect
such information from loss, misuse, and unauthorized access,
disclosure, alteration or destruction. Unfortunately, no
data protection method or combination of methods can be
guaranteed 100 percent secure. We strive to protect all
personal information as described throughout this policy,
but we cannot ensure or warrant our ability to do so. As
a result, you use CPS content, products and services at
your own risk. CPS will not be liable for disclosures of
personal information due to errors in transmission or unauthorized
acts of third parties. Moreover, where you use passwords,
ID numbers or other special access features on this site,
it is your responsibility to safeguard them. Passwords can
be changed at any time, if you suspect your password security
has been breached you must change your password immediately.
If you have questions regarding changing your password please
contact CPS Technical Support by email at support@cps-panp.ca
Links to Outside Sources
The CPS System may contain links to third party sites. CPS
is not responsible for the privacy practices or the content
of such web sites. CPS recommends that you refer to each
web site’s Privacy Policy and Terms of Use for detailed
information regarding their privacy practices.
Opting Out
CPS offers you the opportunity to remove yourself or “opt-out”
of receiving information by email from CPS in a way that
is easy to understand. CPS offers the “opt-out” option in emails sent to you by way of the CPS system.
Changes to this Privacy Policy
From time to time, CPS may change or update this Privacy
Policy. CPS reserves the right to amend this policy in the
future. If any substantial changes are made, we will make
efforts to notify you of such changes via email. By continuing
to use CPS and receiving emails from us,you agree to be
bound by any such revisions and therefore it is the responsibility
of users to periodically visit this page of the web site
and print the latest version of this Policy.
Your Consent
By signing-in to CPS with a password and user name, you
consents to the collection and use of this information by
CPS If there are changes to our privacy policy, we will
post the revised Policy on this page so that you can always
be aware of our Privacy Policy and practices, the information
we collect, how we collect it, and the circumstances under
which it may be disclosed.
Other Terms
If CPS experiences a change in directorship, we will make
efforts to notify you via email. By continuing to use CPS
and receiving emails from us, you agree to be bound by any
such revisions and therefore it is the responsibility of
users to periodically visit this page of the web site and
print the latest version of this Policy.
Your use of this site is subject to Terms of Use. The terms
of this Privacy Policy of CPS are binding upon the successor
directors
Information submitted to CPS shall be
maintained in accordance with the terms of this Privacy
Policy.
